Sales Assistant
Executive Assistant, New Business Development / NAM SalesNew York, NYOn-SiteCL S12Pay Range $ 62k-$ 77kProvides critical support to Vice President (Global) of Business Development, FF in the form of daily briefings and prioritization.
Additionally, there is the fast-paced and sometimes ad-hoc responsibility for all meeting planning, calendar management, VP travel oversight and practically all elements of client visits; event planning and set-up.
Lastly, the role requires research on culturally relevant brands and slide preparation for the VP, diffused to the New Business Development (NBD) team here and abroad.
The position is central to the smooth functioning of the entire NBD NA Team with heavy client interface and coordination.
At dsm-firmenich people are at the heart of the company.
We are committed to equal employment opportunities and value diversity in the workplace.
Your key responsibilities Collaborate with the NBD on the creation and processing of multiple Legal documents & contracts for external use; track the progress; and signing through Legal system interface (ContrActus) platform.
Create and track individual paying client invoices to ensure payments are received, tracking their progress and payment in system interface (SAP Fiori), per the SOW and Service Agreements.
Schedule and organize internal, external and remote meetings, including preparation of submission materials, conference room booking and set up, video conferences, and catering for executive and teams.
Act as point of contact for internal and external teams; provide a bridge for smooth communication between VP office and internal departments; and clients.
Provide general support for each internal team > assist with sampling and shipping support during PTO coverage; pull Regulatory paperwork; invoicing, NBD Newsletter creation, VP Presentation Slides; and meeting coordination when VP is needed, etc.
Travel Coordination:
Arrange flights, hotels, prepare consolidated agenda, Visa applications, ground transportation, research destinations, book restaurant reservations etc.
We bring A rich history and a promising future of bold scientific innovation and passionate creation with our customers; A space to grow by encouraging and supporting curiosity and an open mindset; A culture that prioritizes safety and well-being, both physically and mentally; A flexible work environment that empowers people to take accountability for their work and own the outcome; An eagerness to be one team and learn from each other to bring progress to life and create a better future We offer competitive pay, career growth opportunities, and outstanding benefit programs You bring A hard-working, positive attitude and outgoing personality Culturally plugged-in and a passion for Beauty, Luxury products Organizational skills and ability to multi-task Excellent Microsoft Office platform skills Passion for learning as well as an openness to share learnings with others A University Degree and CV showcasing diverse interests and ambition Recommended Skills Business Development Coordinating Event Management Microsoft Office Multitasking Networking Estimated Salary: $20 to $28 per hour based on qualifications.
Additionally, there is the fast-paced and sometimes ad-hoc responsibility for all meeting planning, calendar management, VP travel oversight and practically all elements of client visits; event planning and set-up.
Lastly, the role requires research on culturally relevant brands and slide preparation for the VP, diffused to the New Business Development (NBD) team here and abroad.
The position is central to the smooth functioning of the entire NBD NA Team with heavy client interface and coordination.
At dsm-firmenich people are at the heart of the company.
We are committed to equal employment opportunities and value diversity in the workplace.
Your key responsibilities Collaborate with the NBD on the creation and processing of multiple Legal documents & contracts for external use; track the progress; and signing through Legal system interface (ContrActus) platform.
Create and track individual paying client invoices to ensure payments are received, tracking their progress and payment in system interface (SAP Fiori), per the SOW and Service Agreements.
Schedule and organize internal, external and remote meetings, including preparation of submission materials, conference room booking and set up, video conferences, and catering for executive and teams.
Act as point of contact for internal and external teams; provide a bridge for smooth communication between VP office and internal departments; and clients.
Provide general support for each internal team > assist with sampling and shipping support during PTO coverage; pull Regulatory paperwork; invoicing, NBD Newsletter creation, VP Presentation Slides; and meeting coordination when VP is needed, etc.
Travel Coordination:
Arrange flights, hotels, prepare consolidated agenda, Visa applications, ground transportation, research destinations, book restaurant reservations etc.
We bring A rich history and a promising future of bold scientific innovation and passionate creation with our customers; A space to grow by encouraging and supporting curiosity and an open mindset; A culture that prioritizes safety and well-being, both physically and mentally; A flexible work environment that empowers people to take accountability for their work and own the outcome; An eagerness to be one team and learn from each other to bring progress to life and create a better future We offer competitive pay, career growth opportunities, and outstanding benefit programs You bring A hard-working, positive attitude and outgoing personality Culturally plugged-in and a passion for Beauty, Luxury products Organizational skills and ability to multi-task Excellent Microsoft Office platform skills Passion for learning as well as an openness to share learnings with others A University Degree and CV showcasing diverse interests and ambition Recommended Skills Business Development Coordinating Event Management Microsoft Office Multitasking Networking Estimated Salary: $20 to $28 per hour based on qualifications.
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