Project Administrator
Project Overview:
The Waterway Infrastructure program consists of a large collection of projects and programs designed to revitalize the Canals for the next century of operation, driving economic development and climate resilience throughout.
The Project Admin will support the financial, contractual, budgetary, and governance procedures that client relies on to deliver this work.
Job Functions &
Responsibilities:
Prepares request for new projects Prepares project plans, risk registers, project justification memos, contractor award memos, purchase requisition worksheets, scopes of work and other administrative documents at direction of Project Engineers Prepares purchase requisition worksheets and collects accounting information to prepare for new contracts Attends scheduling meetings, updates project costs on Excel worksheet based on updates to project schedule, updates UOPP and verifies budgets are consistent Prepares award memos and change orders memos in order to authorize additional contract funding where required Tracks monthly invoices and prepares accruals where invoices are lagging behind Reviews consultant monthly reports, meeting minutes, and agenda and verifies completenessSkills Proficiency with MS Word including cross-referencing, indexing and other functions Proficiency with MS Excel, able to use SUMIFS, COUNTIFS, develop Pivot Tables, and prepare high quality charts Able to understand and communicate technical engineering information clearly in written correspondenceEducation & Certifications:
College degree from accredited institution in engineering or related field CCM, PE, PMP or other professional certification preferred Project Administrator Recommended Skills Administration Certified Project Management Professional Finance Financial Management Governance Infrastructure Management Estimated Salary: $20 to $28 per hour based on qualifications.
The Waterway Infrastructure program consists of a large collection of projects and programs designed to revitalize the Canals for the next century of operation, driving economic development and climate resilience throughout.
The Project Admin will support the financial, contractual, budgetary, and governance procedures that client relies on to deliver this work.
Job Functions &
Responsibilities:
Prepares request for new projects Prepares project plans, risk registers, project justification memos, contractor award memos, purchase requisition worksheets, scopes of work and other administrative documents at direction of Project Engineers Prepares purchase requisition worksheets and collects accounting information to prepare for new contracts Attends scheduling meetings, updates project costs on Excel worksheet based on updates to project schedule, updates UOPP and verifies budgets are consistent Prepares award memos and change orders memos in order to authorize additional contract funding where required Tracks monthly invoices and prepares accruals where invoices are lagging behind Reviews consultant monthly reports, meeting minutes, and agenda and verifies completenessSkills Proficiency with MS Word including cross-referencing, indexing and other functions Proficiency with MS Excel, able to use SUMIFS, COUNTIFS, develop Pivot Tables, and prepare high quality charts Able to understand and communicate technical engineering information clearly in written correspondenceEducation & Certifications:
College degree from accredited institution in engineering or related field CCM, PE, PMP or other professional certification preferred Project Administrator Recommended Skills Administration Certified Project Management Professional Finance Financial Management Governance Infrastructure Management Estimated Salary: $20 to $28 per hour based on qualifications.
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