Executive Assistant to the CCO
Sunrise System Inc.
is currently looking for Executive Assistant in New York, NY with one of our top clients.
Job Title:
Executive Assistant Job Id:
23-07246Location:
New York, NY 10036Duration:
3 MonthsPosition Type:
Hourly contract Position (W2 only) NOTE:
Company policy requires newly hired employees to be fully vaccinated for COVID-19 as of their start date.
Company is an equal opportunity employer and will provide reasonable accommodation to the unvaccinated in accordance with federal, state, and local law.
Hybrid schedule, work hours 8:
30-5:
00 Hours Per Day:
8, Hours Per Week:
40
Summary:
The Executive Assistant will report to the Chief Communications Officer (CCO) and proactively handle a wide range of administrative and executive support-related tasks for the CCO and overall Global Marketing, Communications, and Investor Relations team.
The ability to interact with staff (at all levels) in a fast-paced environment, under pressure, remaining flexible, proactive, resourceful, and efficient, with a high level of professionalism and confidentiality is crucial to this role.
Expert level written and verbal communication skills, strong decision-making ability and attention to detail are equally important.
The work schedule is 4 days in the office with flexibility as required by the CCO.
The core work hours are 8:
30 - 5pm
Responsibilities:
Provide daily executive administrative support to the CCO including answering phones, drafting, and responding to emails, scheduling meetings, managing the calendar, and arranging travel.
Coordinate and manage the CCO's heavy, complex, and frequently changing calendar with an understanding of when to raise items as a priority as well as ensuring materials for meetings as well as conference rooms (when necessary) are available and accessible in advance of events.
Arrange video conferences and conference calls with internal and external audiences across multiple time zones.
On a weekly basis, report the CCO's office/travel schedule to the Office of the CEO as part of the Direct Report Schedule (DRS).
Management of function events including scheduling and on occasion distributing agendas for each in advance.
Arrange US/international travel and process related travel and expense accounts.
Provide the CCO with the proper documents required for travel.
Undertake special projects requiring a high degree of confidentiality and accuracy.
Communicate effectively with senior executives and their assistants as well as internal associates and external clients - Build strong working relationships with peer administrative staff.
Maintain up-to-date Marketing, Communications, and Investor Relations function organization charts.
Liaise with Real Estate and other C-suite Executive Administrative support on office space and other related items.
Ability to be accessible outside of business hours to address priority or emergency items as needed.
Support other senior Marketing, Communications, and Investor Relations executives when necessary and at times vendors, freelancers and agencies.
Assist with onboarding process for new hires, including Day 1 and Week 1 agenda, liaising with HR, IT and Facilities as necessary.
Ability to refine or edit PowerPoint slide presentations.
Qualifications:
Bachelor's or equivalent education and experience required.
7
years Executive Administrative experience, preferably in a Global Marketing, Communications, Insurance or Finance environment.
Ability to think independently and work with minimal direction, be all-knowing for the CCO.
Excellent written and oral communication skills.
Excellent interpersonal skills and ability to interact with all levels of personnel.
Advanced Knowledge of Microsoft Office Suite of products (Excel, PowerPoint, Word, Outlook) required.
Demonstrated ability to multi-task and work with little supervision to ensure work is completed within deadlines - ability to manage multiple projects in a demanding environment.
High degree of professionalism and a demonstrated ability to handle confidential information.
Demonstrated superior attention to detail in process and results, diligently checking work and calendaring for accuracy.
Displayed ability to take initiative and foresight to anticipate needs - thinking and acting several steps ahead.
Strong time management, planning, organizational, and analytical skills.
Sense of urgency with a proven ability in planning, prioritizing, and organizing diverse workload.
Experience working across many regions, cultures, and time zones in a highly matrixed organization.
Professional, friendly demeanor - A team player who has the character, confidence, and flexibility to fit in with the team.
Self-motivated with a can-do attitude and strong work ethic.
Demonstrated resourcefulness and follow-through with the ability to independently conclude projects and assignments reliably.
Calm demeanor and a professional with an approachable style.
ContactMonik.
MDirect:
732-837-0446 Email:
email protected OrMichael PengDirect:
(732) 272 0265 email protected Recommended Skills Administration Analytical Attention To Detail Communication Confidentiality Creativity Estimated Salary: $20 to $28 per hour based on qualifications.
is currently looking for Executive Assistant in New York, NY with one of our top clients.
Job Title:
Executive Assistant Job Id:
23-07246Location:
New York, NY 10036Duration:
3 MonthsPosition Type:
Hourly contract Position (W2 only) NOTE:
Company policy requires newly hired employees to be fully vaccinated for COVID-19 as of their start date.
Company is an equal opportunity employer and will provide reasonable accommodation to the unvaccinated in accordance with federal, state, and local law.
Hybrid schedule, work hours 8:
30-5:
00 Hours Per Day:
8, Hours Per Week:
40
Summary:
The Executive Assistant will report to the Chief Communications Officer (CCO) and proactively handle a wide range of administrative and executive support-related tasks for the CCO and overall Global Marketing, Communications, and Investor Relations team.
The ability to interact with staff (at all levels) in a fast-paced environment, under pressure, remaining flexible, proactive, resourceful, and efficient, with a high level of professionalism and confidentiality is crucial to this role.
Expert level written and verbal communication skills, strong decision-making ability and attention to detail are equally important.
The work schedule is 4 days in the office with flexibility as required by the CCO.
The core work hours are 8:
30 - 5pm
Responsibilities:
Provide daily executive administrative support to the CCO including answering phones, drafting, and responding to emails, scheduling meetings, managing the calendar, and arranging travel.
Coordinate and manage the CCO's heavy, complex, and frequently changing calendar with an understanding of when to raise items as a priority as well as ensuring materials for meetings as well as conference rooms (when necessary) are available and accessible in advance of events.
Arrange video conferences and conference calls with internal and external audiences across multiple time zones.
On a weekly basis, report the CCO's office/travel schedule to the Office of the CEO as part of the Direct Report Schedule (DRS).
Management of function events including scheduling and on occasion distributing agendas for each in advance.
Arrange US/international travel and process related travel and expense accounts.
Provide the CCO with the proper documents required for travel.
Undertake special projects requiring a high degree of confidentiality and accuracy.
Communicate effectively with senior executives and their assistants as well as internal associates and external clients - Build strong working relationships with peer administrative staff.
Maintain up-to-date Marketing, Communications, and Investor Relations function organization charts.
Liaise with Real Estate and other C-suite Executive Administrative support on office space and other related items.
Ability to be accessible outside of business hours to address priority or emergency items as needed.
Support other senior Marketing, Communications, and Investor Relations executives when necessary and at times vendors, freelancers and agencies.
Assist with onboarding process for new hires, including Day 1 and Week 1 agenda, liaising with HR, IT and Facilities as necessary.
Ability to refine or edit PowerPoint slide presentations.
Qualifications:
Bachelor's or equivalent education and experience required.
7
years Executive Administrative experience, preferably in a Global Marketing, Communications, Insurance or Finance environment.
Ability to think independently and work with minimal direction, be all-knowing for the CCO.
Excellent written and oral communication skills.
Excellent interpersonal skills and ability to interact with all levels of personnel.
Advanced Knowledge of Microsoft Office Suite of products (Excel, PowerPoint, Word, Outlook) required.
Demonstrated ability to multi-task and work with little supervision to ensure work is completed within deadlines - ability to manage multiple projects in a demanding environment.
High degree of professionalism and a demonstrated ability to handle confidential information.
Demonstrated superior attention to detail in process and results, diligently checking work and calendaring for accuracy.
Displayed ability to take initiative and foresight to anticipate needs - thinking and acting several steps ahead.
Strong time management, planning, organizational, and analytical skills.
Sense of urgency with a proven ability in planning, prioritizing, and organizing diverse workload.
Experience working across many regions, cultures, and time zones in a highly matrixed organization.
Professional, friendly demeanor - A team player who has the character, confidence, and flexibility to fit in with the team.
Self-motivated with a can-do attitude and strong work ethic.
Demonstrated resourcefulness and follow-through with the ability to independently conclude projects and assignments reliably.
Calm demeanor and a professional with an approachable style.
ContactMonik.
MDirect:
732-837-0446 Email:
email protected OrMichael PengDirect:
(732) 272 0265 email protected Recommended Skills Administration Analytical Attention To Detail Communication Confidentiality Creativity Estimated Salary: $20 to $28 per hour based on qualifications.
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