Senior Executive Administrative Assistant
Senior Executive Administrative Assistant Division:
Executive/Corporate Ref ID:
R45567049 Location:
New York, NY Salary:
$150,000 - $200,000 Schedule:
Monday - Friday Hours:
Typical office hours are 8 am to 5 pmMust be flexible to work longer hours, occasionally 5:
30 or 6 pm as neededIn-office/Remote:
Monday - Thursday in office support is required, with Friday's working remoteFlexibility to work remote when Investor Relations Team is traveling which happens very often
Benefits:
Full benefits package; health benefit plan, PTO, Holiday pay, 401K with match, and discretionary bonuses based on performance.
Job Description:
An investment management firm seeks to hire a highly organized, professional, and detail-oriented Senior Administrative / Executive Assistant to the President & COO, Deputy COO, and Investor Relations teamThe ideal person should be able to anticipate the team's needs ahead of time and run interference, when necessary, to ensure that all days run as smoothly as possibleAdditionally, a 24x7 mentality is necessary with the understanding that the job may at times call for assistance outside of regular business hours when the team is traveling. The firm employs a global multi-strategy investment approach, seeking to deliver compelling asymmetric returns by combining complementary liquid strategies managed by experienced investment professionals within a robust risk frameworkThe firm brings together an accomplished team with hands-on experience running multi-manager businesses to create an institutional investment management firm. Responsibilities Calendar Management:
Coordinate and manage complex calendars by serving as primary point of contact, fielding incoming flow of information and continuously adjusting schedules and scheduling meetings, appointments and travel, based on business and personal priorities Travel Planning:
Arrange all aspects of domestic and international travel and procuring all necessary items before departure (i.e., arranging meetings, securing visas, flights, hotels, cars, venue reservations, creating detailed itineraries and providing support when needed throughout traveler's trip) Expense Processing:
Process and track expense reports, reconcile credit card statement and maintain accurate records according to T&E policy best practices Client Communication:
Coordinate prospective and existing investor calls and onsite meetings with key personnel across the organization Provide administrative back-up (as needed) to the administrative assistant team Ad-hoc project, as assigned Requirements 5-8 years of experience as Senior Administrative Assistant or Executive Assistant Bachelor's degree preferred Ability to manage multiple priorities in a fast-paced environment Ability to handle sensitive and confidential information with discretion Excellent verbal and written skills Experience with processing expenses through Concur Experience with domestic and international travel Excellent references from both current and previous employers Strong communication skills, both written and verbal Professional mindset and the utmost discretion Ability to work independently and as part of a team Detail-oriented with exceptional organizational skills Flexibility with hours and schedule; especially being able to work in a different time zone if principals are traveling abroad Valid US work authorization SOCIETY STAFFING379 West Broadway, 2nd FloorNew York, NY 10012Agency DCA License #2008231 646.681.4777 societystaffing.com Recommended Skills Administration Attention To Detail Communication Confidentiality Coordinating Customer Communications Management Apply to this job. Think you're the perfect candidate? Apply on company site $(document).ready( function() $(#ads-desktop-placeholder).html(
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n Estimated Salary: $20 to $28 per hour based on qualifications.
Executive/Corporate Ref ID:
R45567049 Location:
New York, NY Salary:
$150,000 - $200,000 Schedule:
Monday - Friday Hours:
Typical office hours are 8 am to 5 pmMust be flexible to work longer hours, occasionally 5:
30 or 6 pm as neededIn-office/Remote:
Monday - Thursday in office support is required, with Friday's working remoteFlexibility to work remote when Investor Relations Team is traveling which happens very often
Benefits:
Full benefits package; health benefit plan, PTO, Holiday pay, 401K with match, and discretionary bonuses based on performance.
Job Description:
An investment management firm seeks to hire a highly organized, professional, and detail-oriented Senior Administrative / Executive Assistant to the President & COO, Deputy COO, and Investor Relations teamThe ideal person should be able to anticipate the team's needs ahead of time and run interference, when necessary, to ensure that all days run as smoothly as possibleAdditionally, a 24x7 mentality is necessary with the understanding that the job may at times call for assistance outside of regular business hours when the team is traveling. The firm employs a global multi-strategy investment approach, seeking to deliver compelling asymmetric returns by combining complementary liquid strategies managed by experienced investment professionals within a robust risk frameworkThe firm brings together an accomplished team with hands-on experience running multi-manager businesses to create an institutional investment management firm. Responsibilities Calendar Management:
Coordinate and manage complex calendars by serving as primary point of contact, fielding incoming flow of information and continuously adjusting schedules and scheduling meetings, appointments and travel, based on business and personal priorities Travel Planning:
Arrange all aspects of domestic and international travel and procuring all necessary items before departure (i.e., arranging meetings, securing visas, flights, hotels, cars, venue reservations, creating detailed itineraries and providing support when needed throughout traveler's trip) Expense Processing:
Process and track expense reports, reconcile credit card statement and maintain accurate records according to T&E policy best practices Client Communication:
Coordinate prospective and existing investor calls and onsite meetings with key personnel across the organization Provide administrative back-up (as needed) to the administrative assistant team Ad-hoc project, as assigned Requirements 5-8 years of experience as Senior Administrative Assistant or Executive Assistant Bachelor's degree preferred Ability to manage multiple priorities in a fast-paced environment Ability to handle sensitive and confidential information with discretion Excellent verbal and written skills Experience with processing expenses through Concur Experience with domestic and international travel Excellent references from both current and previous employers Strong communication skills, both written and verbal Professional mindset and the utmost discretion Ability to work independently and as part of a team Detail-oriented with exceptional organizational skills Flexibility with hours and schedule; especially being able to work in a different time zone if principals are traveling abroad Valid US work authorization SOCIETY STAFFING379 West Broadway, 2nd FloorNew York, NY 10012Agency DCA License #2008231 646.681.4777 societystaffing.com Recommended Skills Administration Attention To Detail Communication Confidentiality Coordinating Customer Communications Management Apply to this job. Think you're the perfect candidate? Apply on company site $(document).ready( function() $(#ads-desktop-placeholder).html(
n
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n Estimated Salary: $20 to $28 per hour based on qualifications.
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